1. Introduction to the Opportunity
The Finance Division (Main) of the Government of Pakistan is pleased to announce a significant employment opportunity for individuals aspiring to work in a dynamic government office. Applications are invited for the post of Assistant Private Secretary (BPS-16) on a contract basis. This recruitment aims to fill 30 vacant positions in the department, initially for one year, with the possibility of extension in accordance with the existing policy. The position offers an excellent chance to become a part of a professional governmental setup, contribute to administrative tasks, and develop a strong career foundation in public service. Through this advertisement, the Finance Division extends an invitation to eligible and competent candidates from all over Pakistan to apply and secure a respected government job.
2. Job Position and Number of Posts
The position being offered is that of Assistant Private Secretary, classified under Basic Pay Scale (BPS) 16. A total of thirty (30) posts are available across different quotas, including merit-based and regional allocations. This recruitment drive is part of the Finance Division’s ongoing commitment to strengthen its workforce with capable and skilled individuals who meet the set educational and professional criteria. Each appointment will be made purely on merit as well as the guidelines for regional and minority quotas issued by the Government of Pakistan.
3. Qualifications and Skill Requirements
Applicants aspiring to be considered for this post must meet specific academic and professional qualifications. First and foremost, candidates must possess a second-class or Grade "C" Bachelor's degree awarded by an HEC-recognized university in Pakistan. This ensures a baseline of educational competence and readiness to manage professional responsibilities. In addition to academic credentials, candidates are expected to have a minimum shorthand speed of 100 words per minute and typing speed of 50 words per minute. This requirement is essential due to the nature of the role, which involves recording, transcribing, and handling confidential documentation with speed and accuracy. Furthermore, applicants must be computer literate, with proficiency in general office software, which is vital in today’s digitalized office environment.
4. Age Limit and Relaxation Policy
The age criteria for candidates applying for the Assistant Private Secretary post ranges from 20 to 28 years. However, as per government rules, an upper age limit relaxation will be applicable to candidates under specific categories. The age relaxation will be granted in accordance with the Establishment Division’s SRO 586(1)/99 dated 18-05-1999, SRO F.9/2/91-R.5 dated 28-11-2000, and the clarification dated 24-06-2010, as amended from time to time. This relaxation is applicable over and above any other permissible age relaxation, ensuring that eligible individuals from marginalized or underrepresented backgrounds are provided equal opportunity to apply.
5. Regional and Quota-Based Distribution
The 30 posts have been distributed across various quotas to ensure fair representation from different provinces and demographic groups within Pakistan. There are two posts on open merit, thirteen posts for Punjab (including one for women and one for minorities), three for Sindh Rural, three for Sindh Urban, two for Khyber Pakhtunkhwa (including one for women), two for Balochistan, one for Ex-FATA, and one for Azad Jammu & Kashmir (AJK). This inclusive quota system reflects the government’s commitment to equitable employment opportunities across the federation. Candidates must indicate the appropriate quota they are applying under while submitting their application online.
6. Application Procedure and Deadline
All interested and eligible candidates are required to apply online through the official website of the National Job Portal, accessible at www.njp.gov.pk. The applications must be submitted within 15 days of the advertisement's publication date. It is important to note that manual or hardcopy submissions will not be accepted or entertained under any circumstances. The online application system ensures transparency, efficiency, and accessibility for all applicants regardless of geographical location. Therefore, potential candidates are advised to prepare and submit their applications in a timely manner to avoid last-minute technical issues.
7. Interview and Document Verification
Candidates who are shortlisted for interviews will be required to present original documents for verification at the time of the interview. These documents include educational certificates, proof of typing and shorthand speed, computer literacy certification (if applicable), domicile, CNIC, and any other supporting credentials mentioned in the application. Incomplete applications or those lacking the necessary supporting documentation will be rejected outright. It is critical that all information provided in the application form is accurate and verifiable to ensure a fair and just recruitment process.
8. Conditions for Incomplete or Misleading Applications
The Finance Division emphasizes that incomplete or forged applications shall not be entertained. Any misrepresentation or falsified information discovered during or after the recruitment process will lead to immediate disqualification. Moreover, if such discrepancies are identified after a candidate has been appointed, the Finance Division reserves the right to terminate the contract immediately and initiate legal action against the individual under relevant laws. This strict policy underscores the department's zero-tolerance approach towards dishonesty and its emphasis on merit-based recruitment.
9. Additional Guidelines and Provisions
Applicants are informed that no Travel Allowance or Daily Allowance (TA/DA) will be provided for attending the written test or interview. All costs related to travel, accommodation, or food will be borne by the applicants themselves. Furthermore, the Finance Division holds the right to increase or decrease the number of posts at any time, depending on availability of funds, departmental needs, and other administrative considerations. This flexibility is part of the Division’s strategic workforce planning approach and allows for necessary adjustments in line with changing priorities.
10. Contact Information and Final Notes
For any queries or clarifications regarding the job application process, candidates may contact the designated officer: Sajid Hussain, Section Officer (HR-II) at the phone number 051-9208287. It is advisable that candidates prepare thoroughly and ensure all documentation is in order prior to applying. The Finance Division (Main) remains committed to transparency, equal opportunity, and meritocracy in its hiring process. This opportunity to serve as an Assistant Private Secretary offers a stable career path, professional growth, and the chance to contribute meaningfully to the operations of a critical federal division.
Official Advertisement
How To Apply Online
- Visit the National Job Portal (NJP) website: www.njp.gov.pk
- Create an account or log in using your existing NJP credentials.
- Search for the job titled "Assistant Private Secretary (BS-16)" under the Finance Division (Main).
- Carefully read the job description and eligibility criteria.
- Click on “Apply Online” for the relevant post.
- Fill out the online application form with accurate personal, educational, and professional details.
- Upload required documents (e.g., academic certificates, CNIC, domicile, etc.), if prompted.
- Review the information thoroughly to avoid errors.
- Submit the application within 15 days from the date of advertisement publication.
- After submission, note down your application tracking number for future reference.
- No hard copy of the application or manual submission is required or accepted.
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